Privacy Policy

Last updated: 27 August 2026

Vision Pathhub Ltd ("we", "us") respects your privacy. This policy explains how we collect, use, store, and protect personal data when you visit vision-pathhub.click or book our workshops and coaching.

1. Data controller

Vision Pathhub Ltd
18VictoriaRoadLouthLN110DX
Email: hello@vision-pathhub.click
Phone: +447700900010

2. Data we collect

• Contact enquiries: name, email, message content, selected service, preferred dates.
• Bookings: name, email, phone, payment reference, trading experience notes, chart captures you submit for workshop preparation.
• Website usage: if you accept analytics cookies, aggregated page views and referral sources.
• Technical data: IP address, browser type, device type — collected in server logs for security and diagnostics.

3. How we use your data

• Respond to enquiries and manage workshop bookings
• Prepare and deliver training sessions, including annotating submitted charts
• Send session confirmations, preparation checklists, and follow-up Q&A responses
• Improve website content based on aggregated analytics (only if you accept cookies)
• Meet legal and accounting obligations

4. Legal bases (UK GDPR)

• Contract: processing necessary to deliver booked services
• Legitimate interests: responding to enquiries, improving our website, securing our systems
• Consent: optional analytics cookies — you may withdraw consent via browser settings or our cookie banner
• Legal obligation: tax and company record-keeping

5. Retention

• Enquiry messages: 24 months unless a booking follows, then linked to booking records
• Booking and payment records: 7 years for accounting and tax compliance
• Chart captures submitted for workshops: deleted 12 months after the workshop unless you request earlier deletion
• Server logs: 90 days
• Analytics data: 14 months (if cookies accepted)

6. Sharing and processors

We do not sell personal data. We may share data with:

• Email hosting provider for delivering messages
• Cloud backup for workshop materials (UK or EU data centres)
• Professional advisers (accountants, lawyers) when required
• Authorities when legally compelled

Processors act only on our instructions and under appropriate contracts.

7. International transfers

We primarily store data in the United Kingdom. If a processor operates outside the UK, we ensure appropriate safeguards — such as UK International Data Transfer Agreements or adequacy regulations — before transferring data.

8. Your rights

Under UK GDPR you may:

• Request access to your personal data
• Request correction of inaccurate data
• Request erasure in certain circumstances
• Restrict or object to processing in certain circumstances
• Request data portability where applicable
• Withdraw consent for analytics cookies at any time

To exercise rights, email hello@vision-pathhub.click. We respond within one month. You may lodge a complaint with the Information Commissioner's Office (ico.org.uk).

9. Security

We use access controls, encrypted connections (HTTPS), and limited staff access to booking records. No transmission over the internet is completely secure; we cannot guarantee absolute security.

10. Children

Our services are intended for adults. We do not knowingly collect data from anyone under 18.

11. Cookies

See our Cookie Policy for details on cookies and how to manage them.

12. Changes

We may update this policy. Material changes will be reflected in the "Last updated" date. Continued use of our website after changes constitutes acknowledgment of the updated policy.